Documentation Administrator - Charlotte

Posted 02.11.2019

Commercial Credit Group Inc. (CCG), has a Documentation Administrator position available in its Charlotte, NC, office. This position supports the documentation department. The position entails correspondence preparation and extensive file maintenance/imaging in areas such as legal documentation, insurance, UCCs, motor vehicle titles and other documentation, as well as assisting with front desk duties.

CCG, a wholly owned subsidiary of Commercial Credit, Inc. is an independent, commercial equipment finance company that provides secured loans and leases to small- and mid-sized businesses in the construction, fleet transportation, waste and machine tool and fabrication industries. The company’s sales force is located throughout North America and sources transactions through end users, equipment vendors and manufacturers with typical transaction sizes ranging from $100,000 to $2,500,000. Since its inception in 2004, CCG has originated approximately $3 billion of finance receivables. CCG is headquartered in Charlotte, North Carolina, and operates full service offices in Buffalo, NY, and Naperville, IL. CCG Equipment Finance Limited services the Canadian Provinces of Ontario, west to British Columbia, from its Canadian headquarters in Hamilton, Ontario. And division Manufacturers Capital provides financing for machine tools and fabrication equipment.

Primary Responsibilities:

  • Interface with customers, sales team and credit department to ensure documents are prepared in an accurate and timely manner.
  • Preparation of loan documents, filing UCCs and ordering necessary UCC searches as requested by credit department. Review and ensure lien perfection through PMSI, UCC searches and lien recordation on titles for motor vehicles.
  • Prepare Accounting/Document Worksheets and oversee transactions through funding process including disbursement and notification of funding to sales team.
  • Create and maintain physical loan documentation files and imaging system.
  • Track outstanding follow up items through completion with the use of our Follow Up Management System.
  • Respond to customer inquiries and requests in a professional manner.
  • Perform administrative duties in the office such as data entry, word processing, filing, copying and other duties associated within the documentation department, including phone rollover and reception relief as may be required.
  • Assist with maintaining physical insurance files, imaging system, and updating the LeasePlus system.
  • May involve understanding and working with department of motor vehicle title work and related title documents.

Qualification and Skills:

  • 2+ years of experience in preparing loan documentation or funding transactions a plus
  • Excellent communication, organizational, and customer service skills
  • Professional & courteous phone mannerism
  • Intermediate Windows® and MS Office skills
  • Must be able to function in a multi-tasking, fast-paced, team environment
  • Strong attention to detail
  • Bachelor’s degree in Finance or Accounting


Heavy equipment financing, Construction equipment financing, Waste equipment financing, Fleet transportation financing, machine tool financing, and Fabrication equipment financing


Financial Services

Employment Type


Job Functions


CCG offers an entrepreneurial small company approach to doing business emphasizing customer service and relationships with financial capabilities of a large institution. Interested candidates should send a resume and cover letter to